- CCAA Officers
Chair, Vice Chair, Secretary, Treasurer
- CCAA Committee
Includes CCAA Officers and:
- Membership Secretary
- PR Manager
- Events Manager
- Polytunnel Manager
- Bees Manager
- Buildings Manager
- Site Manager
- Project Manager
- CCAA Plotters
Includes CCAA Committee and other members of the CCAA
- Structured E-mail
An e-mail which has been prepared out with the e-mail client using, for example, Microsoft Word, so formatting
and structure can be consistent, and then is copied and pasted into the e-mail client.
- The primary communication method is via e-mail.
- Communications from the committee and plotters should be directed through the secretary.
- E-mail subject header
All CCAA e-mails should contain the subject header "CCAA - " followed by a subject descriptor.
- E-mail addressing schemes
- E-mails sent from CCAA Officers to each other should include all the e-mail addresses
in the To: address box
- E-mails sent from CCAA Officers to the CCAA committee should have the Officer’s e-mail
addresses in the To: box and the rest of the Committee’s e-mail addresses on the CC: box
- E-Mails sent from CCAA Officers to the Plotters should put their own e-mail
address in the To: box and the Plotters’ e-mail addresses in the BCC: box
- E-Mail Formats
- Unless deemed unavoidable, attachments should not be used for communicating information.
- Where deemed unavoidable, attachments communicating information should be sent as pdf files.
- Attachments can be used for transferring data
- E-mails between CCAA Officers can be in any format deemed appropriate
- E-mails from CCAA officers to CCAA committee and Plotters should be structured
- Structured E-Mails
Because the sender has no control over what device or e-mail client the recipient is using to
read the e-mail, attachments should be avoided and, instead, if text has been prepared
using, for example, Microsoft Word, then the text from the document should be copied then pasted into
the e-mail client.
- E-Mail archiving
Copies of all CCAA e-mails sent and received which contain CCAA policy should be retrained
for a minimum of three years.